Flights, accommodation and transport
Booking travel for the crew who need it, and seeing what's still outstanding.
The Accommodation, Flights and Transport tabs hold bookings for the crew who need them. They all work the same way.
Nobody gets missed
Anyone marked as needing accommodation, flights or transport who doesn't have a booking yet appears as a shaded row marked Booking details missing. Click + on that row to add their booking with them already selected.
Adding a booking
Click Add Booking, search for one or more crew members, and fill in the details. Bookings start as Pending, and move through Needs Info, Booked and Confirmed as you go.
Accommodation
Hotel name and address, check-in and check-out dates and times, room type, room name, number of guests, booking reference, breakfast and parking, special requests, notes and internal notes.
Add more than one crew member to make it a shared room: one booking with everyone in it. The Shared Rooms card counts them.
Flights
Inbound or outbound, airline, flight number, departure and arrival airports, departure and arrival times, booking reference and notes.
Adding several crew members creates a separate flight booking for each person, with the same details.
Transport
Transport type, pickup and drop-off locations, pickup time, passengers, vehicle, driver and notes. The types are Airport Transfer, Hotel Transfer, Station Transfer, Site Transfer, Shuttle, Internal Runner, Between Venues, Parking / Self-Drive and Other.
Add everyone travelling together to the same booking. The passenger count fills in from the people you've selected; change it if others are travelling too, and Reset to go back.
Drivers and vehicles
Click Drivers / Vehicles on the Transport tab to keep a list of your drivers and vehicles. When you choose a driver on a booking, their name, phone and assigned vehicle fill in automatically. Choose Manual / ad-hoc for a one-off driver.
The same drivers and vehicles are shared with Artist Logistics.
Finding and exporting
Search, filter by status (and by type, for flights and transport), or jump with the A–Z bar. Export downloads a CSV, and Import adds bookings from one.
A booking's status and the crew member's logistics status are tracked separately. When a booking's done, set the person's flights, accommodation or transport status to Booked too, so the dashboard stays accurate.
Deleting a booking archives it rather than erasing it.