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Festival

For Festival workspaces: accreditation, volunteers, accessibility and on-site operations for multi-day events.

• Access control and accreditation — How EventNexus decides who gets on site, where they can go, and what they're entitled to.
• Pass types and access zones — Setting up the structure that decides where people can go, before anyone is accredited.
• Allocating passes — Giving suppliers control of their own crew lists without losing control of your numbers.
• Credential approvals — Working the queue: who gets on site, decided in advance rather than at the gate.
• People and person codes — One person, many records: person codes, duplicates and merging.
• Passes and QR scanning — What a pass actually is, how it is scanned, and what happens when one is lost.
• Collection on site — Running the desk: finding people fast, issuing passes, and keeping the queue moving.
• Crew Logistics overview — Suppliers, their crew, and everything it takes to get them on site.
• Adding and managing suppliers — The companies working your festival, and everything you hold on them.
• Supplier portal access — Letting suppliers manage their own crew, and what they see when they log in.
• Managing crew — One list of everyone working the festival, across every supplier.
• Flights, accommodation and transport — Booking travel for the crew who need it, and seeing what's still outstanding.
• Crew itineraries and tasks — Templated travel documents for crew, and a to-do list for the logistics team.
• Artist Logistics overview — From booking to show day: advancing, travel and itineraries for every act.
• Adding artists — Individuals, groups and the deal behind each booking.
• Sending the advance — One link per artist to collect their team, riders, travel and guests.
• The artist advance form — What the artist's team sees, and what happens when they submit.
• Touring party, guestlist and contacts — The people travelling with each act, their guests, and who you talk to.
• Artist travel and accommodation — Flights, hotels and ground transport for the acts whose deal includes them.
• Artist itineraries — Templates, placeholders and sending every act their show-day plan.
• Guestlist Hub overview — Every guestlist entry in one place, from request to pass.
• Guestlist request forms — Public forms for people to request a place on the guestlist.
• Guestlist pass types and pricing — Sub-types decide what a guest receives, and whether they pay for it.
• Reviewing and approving entries — Deciding who gets on the guestlist, and what happens next.
• Guestlist payments — Tracking paid guestlist places, all without opening Stripe.
• Catering overview — Who eats, what they're entitled to, and recording every meal served.
• Setting up catering types — What you serve, when it's available, and how often it can be used.
• Allocating catering — Deciding who's entitled to which meals.
• Collecting meals — Recording meals at the catering point, one person or a whole supplier at a time.
• Diets and daily numbers — Dietary requirements, allergies and how many meals to expect each day.
• Volunteer Hub overview — Your whole volunteer programme, from application to refunded deposit.
• Setting up the Volunteer Hub — Dates, form and deposit settings to sort before applications open.
• Reviewing volunteer applications — Approve, waitlist or decline, one at a time or in bulk.
• Volunteer deposits and payments — How deposits are paid, tracked and chased, all without opening Stripe.
• Building the volunteer rota — Roles, positions and shifts, and getting the right people on them.
• The volunteer portal — What volunteers see on their phone, and how to help them.
• Volunteer check-in on the day — How supervisors record attendance from their phone.
• Volunteer completion and refunds — Deciding who completed, and returning deposits after the festival.
• Accessibility Hub overview — How an access request moves from application to pass.
• Setting up the Accessibility Hub — Provisions, pass types and your form, ready before applications open.
• Reviewing accessibility applications — Check evidence, decide each requirement and send the ticket.
• Companions and delivering requirements — Issue PA tickets and get approved requirements delivered on site.
• Schedule overview — Build, show and derig tasks, meetings and deliveries in one calendar.
• Creating and managing tasks — Tasks, meetings, site works and deliveries, and who sees them.
• CrewTrack on the Schedule — Bringing CrewTrack tasks into your EventNexus schedule.
• Transport Hub — Every flight, hotel and transfer across artists and crew, in one place.
• Assets overview — Tracking equipment, vehicles and kit, and who has it.
• Managing assets and categories — Adding kit, checking it out, and keeping the history straight.
• Bundles and scanning — Kits that move together, and checking kit in and out at speed.
• Sending communications — Branded emails to crew, artists, touring parties, guests and suppliers.