Allocating catering

Deciding who's entitled to which meals.

Allocations is where you decide who eats. There are two kinds.

Individual allocations

Given to a named crew member or touring party member.

1. Click Allocate.

2. Choose Crew or Touring Party.

3. Pick the catering type.

4. Search and tick the people to allocate, or Select all.

5. Click Allocate.

Bulk Allocate does the same across a date range, for setting up a whole run of meals at once.

Supplier allocations

Given to a supplier as a quantity, for them to share out among their own crew.

1. Click Allocate and choose Supplier.

2. Pick the catering type and the supplier.

3. Enter the Quantity Allocated and click Allocate to Supplier.

The supplier sees Catering in their portal and assigns meals to their crew from there. The Supplier Allocations tab shows each supplier's allocations, how many they've given out, how many have been redeemed and how many are left.

Reading the list

Individual Allocations groups everything by person: name, whether they're crew or touring party, their supplier or role, and how many meals they've been allocated, redeemed and have left. Their status is Unused, Partial or All redeemed. Click a row to see each meal type separately.

Filter by catering type, supplier or artist, or search by name. Switch to Gantt View to see allocations laid out over the festival dates.

Changing an allocation

Open a person's row and click the pencil on a meal type to change the Quantity Allocated or Override Usage Limit for that person. You can't reduce the quantity below what they've already redeemed.

Tick several allocations to Bulk Edit or Bulk Delete them.