Creating and managing tasks
Tasks, meetings, site works and deliveries, and who sees them.
Creating a task
Click New Task.
Enter a Title.
Choose an Item Type / Category if it's a Meeting, Site Work or Delivery. Leave it as None (Basic Task) for anything else.
Set the time, or switch on All day task and pick a date.
Choose the Type: Build, Derig, Show Day or To-Do, and a Priority.
Add who it's Assigned To: a team, department or person.
Click Create Task.
Extra details by category
Meeting: location, attendees and agenda. Add meeting minutes from the task's full page.
Site Work: work category or area (fencing, power, structures), location or zone, and the responsible supplier.
Delivery: supplier or company, delivery type, access point or gate, vehicle or booking reference, contact name and phone, and special instructions.
Other options
Exclusive Zone stops other tasks overlapping it.
Share timing with all brand users puts it on everyone's Timings view. Only the title, time and location are shared; the details stay private.
Working on a task
Click a task to see its details. From there you can:
Edit Task to change anything, including its Status: Planned, In Progress, Blocked or Done.
Add and tick off subtasks.
Open View Task Page for the full page, where meeting minutes live.
Delete it.
Shared timings are a good way to give the whole team gate times, briefings and curfews without exposing the full production schedule.